IJCA Guidelines for Authors

The International Journal of Clinical Aromatherapy (IJCA) welcomes submissions for publication. This includes articles, case studies, letters and research reports. Please find below some guidelines to assist with writing for this practitioner-orientated and research-based journal. If articles are not submitted according to these guidelines, they shall be returned to the author.

Submission is accepted by electronic means only (diskette, CD or email).
In all cases, please send text, references, tables and any illustrations as separate files.
Please submit all work in Times font.

Submissions may be made to the editor:

Rhiannon Harris, Editor
‘au village’
83840 La Martre

The submission must be accompanied by full author details along with a contact email address for correspondence.
No photograph is required. No biography is required apart from the author’s current occupation.
If the submission is from more than one author, please list the principal author first along with one email address for correspondence.

As the IJCA is a thematic journal, only submissions relevant to selected topics chosen by the IJCA will be accepted. The list of topics evolves as the journal progresses; for further details of future topics, please return to www.ijca.net on a regular basis.

Each submission must be accompanied by an abstract of no greater than 200 words. If this abstract is accompanying clinical or basic research, standard abstract formatting must be used that provides a summary of information on all aspects of the study. Non-research based articles may have a less structured abstract.

Length of article
Generally articles are no longer than 5000 words, with 1,500-3000 words being the norm. Case studies may be of shorter length. Specific guidelines for these are listed below.

Essential oil names
For clarity, list all botanic names in italics followed by the common name of all essential oils used in brackets, e.g. Lavandula latifolia (spike lavender). The botanic name should always be present.
Stipulate the part of plant used, method of extraction as well as chemotype, subspecies or variation where relevant.

It is the responsibility of the writer to ensure the following referencing style is adhered to.

All references within the text must be cited with the author’s name and year of publication.
e.g. (Halflinger, 2003)

If there are two authors then cite both names and the year.
e.g. (Halflinger and Burns, 2003)

If there are more than two authors then cite the first name plus ‘et al’.
e.g. (Halflinger et al., 2003)

The numbering system of referencing is not accepted.

At the end of the article, references are listed in alphabetical order by the primary author’s name and ensure that all authors are included.
e.g. Halflinger P, Betsworth A A. (2003) Pain modulation: a multifaceted approach. Int J Pain Res 21 (3): 27-35.

Note that journal titles are abbreviated e.g. The International Journal of Pain Research becomes Int J Pain Res.

References from books should be styled with the author, year, title, place of publication and publisher mentioned.
e.g. Holloway, P. (1999) Pain and its pathology. London: Parsons Press.

Figures and Tables
These are to be submitted separate to the text. If figures are to be included, these are to be submitted in a larger format than planned for publication. A concise description should accompany each figure and table and make sure that they are also cited within the text. Ensure that their position within the text is clear, e.g. ‘Put Table 1 here’.

Copyright and permission
As author, you retain copyright for your work. You also retain responsibility that the work is your own and not copied from other sources. If you plan to use illustrations from previously published sources, you require permission from both the author and the publication and cite the source as well as permission in your work.

Case studies
If submitting case studies for publication, in addition to the aforementioned information, the following points may serve as guidelines:

Obtain consent for publication from your client
Provide an overview of the client’s condition
Provide some background information concerning the pathology if relevant
State clearly the reasons for treatment
Outline the aromatic care you planned and instigated
Include details on the essential oils chosen, their relative doses and any other products used. Wherever possible, provide precise rationales (with references) Include details of any physical interventions used
Include details of any self help/ homecare measures used by the client
Note the client’s responses/ progress. A successful outcome is not always needed for a case study – negative reactions also provide useful points for discussion and reflection
Provide comment on the client’s ongoing progress if relevant
Critically reflect on the treatment given and progress made, state any difficulties you encountered or any ‘with hindsight’ reflections that might improve your future aromatic interventions.

Should you require assistance or advice regarding your submission then please contact the editor.